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Veterans Affairs, Veterans Health Administration Civilian Pay Technician in Denver, Colorado


The Eastern Colorado Veterans Health Care System, Fiscal Service is currently recruiting for two (2) Civilian Payroll Technicians, at the Rocky Mountain VA Medical Center, Fiscal Office, in Aurora, Colorado.


Receives and examines complex payroll authorization documents such as leave authorization forms, saving bonds and allotments, employee organization deductions, EFT (electronic funds transfer), taxes, benefits, makes computations, and prepares proper forms for the pay of the full variety of civilian positions such as General Schedule, Wage Grade, and Title 38, and Hybrid Title 38. Performs technician work for determining bi-weekly pay for civilian employees. Examines personnel actions, pay changes, and employee requests and makes appropriate changes to master record. Answers and provides advice to employees, supervisors, and others related to regulations and procedures relating to pay and leave. Determines eligibility for pay and benefits based on factors as type of appointment and pay plan, tour of duty, and location. Posts, examines, computes hours on time and leave records and other required bi-weekly, monthly, quarterly, and annual reports. Reviews time and attendance actions; reviews novel and unique payroll situations; traces errors, and make retroactive adjustments when needed. Conducts extensive research to identify and resolve problems. Maintains/manages automated and manual systems for receiving and processing reports and documents. Audits pay and leave accounts to identify and correct delinquent and/or erroneous personnel actions or time-keeping errors. Routinely analyze HR coding to employee's records and questionable actions are reconciled with Human Resources before being released. Ensures security measures are in place to safeguard a limited access to system hardware, software, and documentation. Provides customer service by telephone and completes correspondence (e.g., answers written inquiries, prepares letters to obtain missing information, etc.) related to employee pay, and provide information. Carries out special projects which require research and thorough knowledge and application of pay statues, provisions, operations, and guidelines. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday 8:00 to 4:30 p.m.

Compressed/Flexible: Not available

Telework: AD Hock Telework available

Virtual: This is not a virtual position.

Position Description/PD#: Civilian Pay Technician/PD12285A, PD12286a, and PD12287a

Relocation/Recruitment Incentives: Non Authorized

Financial Disclosure Report: Not required


Conditions of Employment


To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 08/19/2020. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For the GS-05 you must have 52 weeks at the GS-03 or GS-04 grade level. For a GS-06 position you must have served 52 weeks at the GS-05. For a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: GS-5 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade level (GS-03 or GS-04) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of rules and regulations relating to categories of time and leave and various types of special pay; Knowledge of civilian pay and leave rules, regulations, procedures, programs, and systems requirements in order to determine pay and complete related reports pertaining to civilian employees; Knowledge of standardized practices, procedures, methods, and instructions for pay cycles to maintain employee master pay and leave records accurately. OR, Substitution of Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have 4 years of education above high school. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an equivalent combination of specialized experience and education beyond high school. NOTE: Transcript is required with application if using education to qualify. GS-06 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade level (GS-05) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Performing payroll and/or timekeeping duties that included extracting and entering data from and into an accounting system; Reviewing payroll records and documents and making computations; Reviewing and researches situations that may affect pay, leave, entitlements, taxes, benefits and other deductions; Ensuring pay files are updated and balanced; Providing customer service to employees to answer pay questions and explain payroll requirements; Conducting record searches and tracing discrepancies; Maintaining files and reference data in an organized manner to facilitate preparation of monthly and quarterly activity reports requested by management. NOTE: Education is not creditable at this level for this job series. GS-07 Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade level (GS-06) in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Clerical and administrative support work performing a full range of assignments related to the proper application of pay regulations affecting a large organization's employee population; Assembling reviewing, and maintaining complex payroll transactions; Identifying pay and leave issues and determining the accuracy of payroll related data; Applying knowledge of payroll, accounting and other financial management methods, techniques, and practices to resolve especially difficult or sensitive problems related to employee pay; Applying knowledge of various compensation, leave and benefits entitlements to process pay-affecting transactions; Using various interfacing, electronic timekeeping, personnel, and payroll systems to resolve nonstandard transactions, complaints, or discrepancies that require authoritative procedural knowledge. NOTE: Education is not creditable at this level for this job series. You will be rated on the following Competencies for this position: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The employee performs sedentary work; however, there may be some walking, standing, bending, or lifting. There is also a high level of stress due to demanding deadlines and the high need for accuracy. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at


There is no educational substitution at grade level GS-6 and GS-7 A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit:

Additional Information

Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.