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University of Colorado Clinical Research Finance Program Specialist in Aurora, Colorado

Description

University of Colorado | CU Anschutz Medical Campus

School of Medicine | Department of Neurology

Research Services OPEN (Intermediate of Senior) | Clinical Research Finance Program Specialist

Position # 00776178 – Requisition #19032

* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *

The Department of Neurology is looking for a full time Research Services Professional OPEN RANK (Clinical Research Program Specialist)

The University of Colorado Anschutz Medical Campus seeks individuals with demonstrated commitment to creating an inclusive learning and working environment. We value the ability to engage effectively with students, faculty and staff of diverse backgrounds.

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges, and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here at https://www.cuanschutz.edu/docs/librariesprovider15/default-document-library/2019-facts-brochure_web.pdf .

Nature of Work

Jobs in this career family provide direct professional support of research activities. Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

The Clinical Research Program Specialist will help in managing the department database - NeuroCraft, and the day-to-day management of the system as it relates to clinical research financial management. This position is responsible for the organization of all clinical trial internal and external patient billing, and study subject reimbursements.

Supervision Received:

General supervision will be primarily by the department central administration team, Business Services Manager. Secondary supervision will be provided by the Department Chair, and Director of Finance and Administration, but it is expected that the incumbent will work with a reasonable degree of independence.

Supervision Exercised:

None

Examples of Work Performed

Duties and responsibilities of this position include, but are not limited to the following:

  • At the Intermediate Level:

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

  • At the Senior Level:

Senior Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed fully independently.

Clinical Trial Account Reconciliation:

  • Reconcile and allocate study payments to appropriate study accounts. Balance all study financial accounts to align with the CU Data reporting structure

  • Review general ledger reports for misappropriate expenses billed to account and adjust as needed

  • Complete journal entries to distribute internal earned study funds

  • Enter all study expenses into the department clinical research database

  • Reconcile and enter study expenses into the department clinical research database as appropriate

  • Maintain accurate financial reports for study accounts on a monthly basis

Patient Billing:

  • Organization of all patient related billing, both internal and external, and the processing of study subject reimbursements

  • Process patient billing through CU Marketplace after extensive review to ensure billing statements have correct patient and pricing data. Create system to safeguard against billing errors that are not consistent with approved internal study budget. Manage system to resolve all billing errors

  • Be responsible for processing study subject reimbursements confirming visit data is complete and accurate. Manage follow-up system to ensure all study subjects are paid timely for participation. Resolve all issues related to study subject payments on a timely basis

  • Create calendar of invoicing due dates and manage system to ensure invoicing is accurate and reflects all funding due from subject enrollment

Additional Duties:

  • Collaborate with the Office of Grants and Contracts on study funding source maintenance

  • Become a subject matter expert in the department database, Neurocraft

  • Run, analyze, and distribute adhoc reports

  • Identify any discrepancies related to financial management of clinical research and make necessary adjustments

  • Create and update process maps as applicable

  • Manage a university p-card and reconcile any purchases using upholding the university fiscal stewardship

  • Perform other duties as assigned

Salary and Benefits:

Salary is commensurate with skills and experience..

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Benefits: https://www.cu.edu/employee-services/benefits.

Total Compensation Calculator: https://www.cu.edu/employee-services/total-compensation

Diversity and Equity:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu .

The University of Colorado | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.

The University of Colorado | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Qualifications

Minimum Qualifications:

For Intermediate Level Appointments:

  • A bachelor degree in public health, public administration, social/behavioral sciences, physical sciences, healthcare, or a directly related field from an accredited institution

  • One (1) year of professional experience working in a finance, budget or clinical research related position.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the required experience.

For Senior Level Appointments:

  • A bachelor degree in public health, public administration, social/behavioral sciences, physical sciences, healthcare, or a directly related field from an accredited institution

  • Two (2) years of professional experience working in a finance, budget or clinical research related position.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis, but not for the required experience

Preferred Qualifications:

  • Three (3) years working in a clinical research environment

  • Experience working as part of a multidisciplinary team

  • Experience working with human subject research regulations

  • Experience with reading and understanding clinical trial protocols

Competencies

  • Ability to communicate effectively, both in writing and orally.

  • Intermediate to advanced computer skills especially in Microsoft Office

  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

  • Outstanding customer service skills.

  • Demonstrated commitment and leadership ability to advance diversity and inclusion.

  • Thorough understanding of UCD fiscal policy and the regulations set forth by sponsoring agencies and will have the authority to change and/or develop departmental policies to ensure the department(s) is within compliance.

  • Independent judgment as well as self-directed work capabilities.

  • Ability to communicate across departmental and central administration lines.

  • Professional business conduct and an ability to maintain effective lines of communication are required.

  • Ability to prioritize and handle multiple competing deadlines is a must.

  • Thorough understanding of how clinical trials are conducted at the University of Colorado as well as reading and understanding clinical trial protocols.

  • Attention to detail.

Job: Research Services

Primary Location: Aurora

Job Category Research Services

Department U0001 -- DENVER & ANSCHUTZ MED CAMPUS

Schedule Full-time

Posting Date Sep 4, 2020

Unposting Date Ongoing

Posting Contact Name Joshua Schwab

Posting Contact Email Neurology-hr@ucdenver.edu

Posting Number 00776178

Req ID: 19032

The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.

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