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Job Information

U.S. Air Force Academy LEAD MEDICAL RECORDS TECHNICIAN in Air Force Academy, Colorado


Click "Learn more about this agency" below to view Eligibilities being considered and other IMPORTANT information. Primary purpose of position is to serve as a Lead Medical Records Technician in a medical facility having a wide variety of medical specialties where records reflect many diagnoses and treatments. In that capacity, provides quality review and analysis of a wide range of patient medical records ensuring accuracy of coding and maintaining records IAW medical and legal standards.


Leads Outpatient/APV Coder operations for Colorado Spring Military Health System (CSMHS)

Analyzes, corrects, codes, and files patient medical records

Identifies inconsistencies or discrepancies among medical documentation involved in coding encounters

Performs qualitative analysis of patient medical records

Uses multiple office automation software with varied functions to produce a wide range of documents, formats, etc


Conditions of Employment


In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions. SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade of GS-06 for AF External Employees & GS-05 for AF Internal Employees or equivalent in other pay systems. Examples of specialized experience includes practical knowledge of all applicable medical rules, procedures and governmental regulations necessary to perform a wide variety of medical records functions and analysis as well as completing limited specialized assignments such as setting up special registries and provide problem-solving services in specific medical record functions and research activities; thorough knowledge and familiarity with a broad range of medical records references and registry requirements for medical records as well as all applicable classification methods; practical knowledge of coding complicated or complex medical records, carry out quality assurance studies, and make recommendations to improve procedures for compiling and retrieving medical record information. FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must have served at least 52 weeks at (GS-06 for AF Externals) and (GS-05 for AF Internal) or higher grade (or equivalent in an alternate pay system) within the Federal Civil Service to be considered for referral. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1. Knowledge of an extensive body of well-established rules, procedures, regulations, principles and operations covering patient medical records, their required contents, establishment and maintenance of special registries, documentation of incidents, and diagnostic coding requirements and procedures.

  1. Knowledge of medical terminology, pharmacology, surgical and medical procedures, human anatomy and the major disease processes of each to code and maintain medical records and support other staff requirements. Knowledge of pharmacology, laboratory tests, and radiological procedures.

  2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.

  3. Skill in examining and extracting written and numerical data from medical documentation, to draw conclusions based on factual documentary evidence to apply appropriate codes and identify documentation inconsistencies.

  4. Ability to utilize medical computer software programs to abstract, analyze, and/or evaluate clinical documentation and enter/edit diagnosis and procedure codes.

  5. Ability to clearly and effectively communicate, verbally and in writing, problems, conclusions, and coding guidance to individuals and groups at a variety of levels. PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Additional Information

Current or Former Federal Civilian Employees (Includes current Air Force employees): You are required to submit legible copy/copies of your last or most recent SF-50, Notification of Personnel Action, (block 24 must be a "1" or "2" AND block 34 must be a"1"). Additionally, if you are applying for a higher grade (GS) and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old) Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location. Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information. 120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur. Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected at the full performance level and placed at the full performance level. Direct Deposit: All federal employees are required to have direct deposit. If you have questions regarding this announcement and have hearing or speech difficulties click here.